(Solution) CIPS PDC Royal Commission for Alula Managing Risk of Increased Costs

Executive Summary This report has focused on evaluating specific sourcing approaches which are used in different spend categories in Alaraby TV Network. This is achieved by focusing on the Information Technology (IT) as spend category for the organisation and particularly hardware sub-category. As part of fully digitising media operations in Alaraby TV Network, the organisation has been sourcing IT systems meant for enhancing their operations. As part of analysis, other spend areas including logistics, health and safety tools, communication equipment and videography and  leasing for vehicles used in movement in Qatar. For the purpose of noting on various sourcing approaches, different tools in CIPS have been used including Mendelow Matrix, Kraljic tool among others. The key findings in this report is that organisations use different sourcing approaches in their categories of spend. The choice of sourcing approaches is informed by the engaged stakeholders, the spend categories and external/internal factors. Also, the findings evidence that sourcing approaches are informed by the organisations position in their business environment. This report findings has identified these approaches as including single, sole, dual and multiple. Also, key findings in the supplier appraisal of the IT hardware sub-category, suppliers are best evaluated in line with the Cater’s 10Cs being applied. The application of the different sourcing approaches lead to Alaraby TV Network to dominate the entire Middle East region and leveraging on competitive advantage. Multiple sourcing has been identified in the findings as involving many suppliers with single sourcing involving one supplier while dual sourcing including different suppliers having demands that conflict. From the identified gaps in this report, the following recommendations can be used to fill these gaps;

• Opting for most appropriate sourcing approach guided by spend category
• Priority on policies for PS&M to guarantee integration of all stakeholders interest
• Simplify overall procurement strategy for ensuring prioritisation of stakeholders point of view
• Using technologies in phases of procurement lifecycle including RFQ, RFP, e-Auction intended to improve how information ,flows in sourcing approaches identified

Solution Learning Outcome 3: Be able to apply learning to enhance personal effectiveness.   Assessment criterion 9 – Plan continuing

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