(Solution) CIPD 7C004 Task 4.3: Reflective Analysis
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Description
Solution
A major lesson learnt in this research included improving my skills and competencies to pursue evidence-based management in different dimensions. I selected an already existing issue and setting out for using research methods for solving them. This contributed to my learning on setting elaborate and achievable objectives and reviewing of all evidence. Prior working on this research, I would have been able to implement what the rest have done without evaluating contextual suitability and applicability. While this is noted to have been relevant in varying scenarios, we have at all times achieved unforeseen challenges contributing to lack of capacity to continue with the process implementation. Besides, while I was looking for literature, I managed keenness in examining its relevance to our context and issues which I regard as of immense concern. This project similarly offered me with a chance of using employees participation tools learnt on and which I had not gotten an opportunity for practicing and specifically surveys and interviews. I similarly got an opportunity for interpreting analysis findings improving my confidence in the competency.
I do not have any issue with setting time appropriately in Gantt Charts since I prioritised on worst-case scenario. My ability of completing this in a timely manner was due to collecting data in a timely manner. Specifically, my colleagues demonstrated eagerness of contributing to opinions hence overall time used to collect data reduced by more than a half offering me more time of putting the report down and submission of the draft assessment.
In the data collection, I had zero issues with questionnaires questions clarity since I engaged a professional with knowledge in this area. Nevertheless, I faced a set of issues to get the interviewees translate entire questions to Arabia. The respondents had a challenge of opening their experiences. For future best practice, my preference is having third parties pursue interviews for reducing likelihood of insecurity preventing provision of detailed narrations uncovering further challenges. To present recommendations, I would have pursued appropriate powerpoint document. Since the interviews were conducted on phone, there were misunderstanding due to language differences. Some of the respondents only used Arabic to communicate and as such I had to translate the findings to English. In the process, the meaning would have been lost. The time was also limited hence failure to use follow-up questions which are equally important in interviews data collection.
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This assignment talks about the effective negotiation of procurement and supply. It includes at the beginning a brief about ROSHN company and its commercial department and what each function’s role. It also talked about the importance of procurement planning that assists in securing the best deals for the company. In addition to a specific category of spend that is commonly procured within the procurement function. Then it referred to the definition of the negotiation and what are the skills that any negotiator must have. It talked in details about the stages of negotiation and the importance of having a preparation stage, negotiation stage, and a post-contracting stage and what each of these stages include from activities need to be fulfilled in order to have a successful project. Moreover, there has been some information regarding the negotiation process within the approval cycle of procurement and how the negotiation is crucial prior approaching the market with a request for a quotation/proposal and what might impact any negotiation process such as PESTLE and Porter’s Five Forces elements. At the end, there has been some recommendations to enhance the knowledge of the current procurement officer at ROSHN along with nominating CIPS courses for any employee works in the procurement department. This report findings identify negotiation plan in procurement and supply management as essential for achieving value for money outcomes and leveraging in property sector where the organisation has based their operations. Also, this report has found that the Post-COVID global economic recession has elicited a reduction in overall performance of the property sector specifically in the real estate. Therefore, for ROSHN, limited resources have been identified as an issue impacting on the organisation success. This inform on the need for a detailed negotiation amongst the organisation different stakeholders to guarantee their continuity in business. The negotiation plan identified in this report is in alignment with various sourcing strategies, terms and conditions and stakeholder relationship. As part of this integrated report, the obtained findings and conclusions inform on the best practice of developing the negotiation plan. This is by following the phases of preparation, test, propose, bargain, agree and close. In all these identified stages, different tools and techniques can be used with all stakeholders relationships enhanced. Further, for achieving an optimum success in negotiation for design services, ROSHN would manage to achieve BATNA and MLA for best resources to be attained. From the findings and conclusions presented, there are different gaps noted affecting success of the negotiation plan. In order to fill the identified gaps, ROSHN can pursue various recommendations. These recommendations include implementing detailed plans with all stakeholders involved. Also, innovation and technology need to be introduced to be part of their negotiation process and successfully merged. An elaborate documentation is also important to be part of the negotiation plan with any conflict of interest mitigated. Also, depending on ROSHN target in terms of stakeholders, it is important to customise their negotiation plan.(Solution) 5CO02 (AC2.1) With reference to a people practice issue, interpret analytical data using appropriate analysis tools and methods
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- In summary, this assignment has focused on evaluating the source of power and risk of an organisation contractual terms. This has been conducted through the focus of SSMC organisation which is currently being engaged in procurement of first aid materials.
- Through a series of analysis, the power and risk distribution has been evidenced as varying in different phenomenon to SSMC and their engaged suppliers. The rationale of this is that for the success of a contract, the legal provisions are critical among the involved parties with clearly set requirements to be adhered to or abstained.
- By using different tools including supplier preferencing matrix, Porter’s 5 forces and Turn-key model have been adopted for this research.
- It has been established that in most instances, SSMC has the power with majority of the risks being held by the supplier. An evaluation of the different components of the contract has been conducted with the clauses of interest including costs, quality level, time for delivery and ethics which influence the power and risk of the suppliers.
- From the analysis of stakeholders by use of the Mendelow stakeholder’s matrix and SWOT analysis, the various issues and risks represent the noted issues in procurement of the fast aid and safety measures in today COVID-19 pandemic.
- As evidenced in the Kraljic analysis, various contract terms are of strategic relevance to SSMC which affirm on its approach of holistically leveraging on contractual risk and power.
- Where the SSMC lacks a holistic balance on the risks and power, a warrant or insurance is granted for guaranteeing their safety.